Last updated: January 2026

Soulful Sophie Yoga is committed to protecting your personal data and respecting your privacy. This Privacy Notice explains how your information is collected, used, stored and protected when you book classes or complete our client intake form.

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Who We Are

Business name: Soulful Sophie Yoga 
Contact: Sophie Henderson
Website: https://www.soulfulsophie.com
Email: sophie@soulfulsophie.com

Soulful Sophie Yoga is the data controller responsible for your personal data.

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What Information We Collect

We may collect and store the following information:

Personal Information

• Name

• Email address

• Phone number

• Booking history

Health Information

• Information provided in the client intake / health form

• Relevant injuries, medical conditions, or physical limitations

• Emergency contact details 

This information is only collected to ensure classes are safe and suitable for you.

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How We Collect Your Information

We collect information when you:

• Book a class through the website

• Complete a client intake or health form

• Contact us directly by email or message

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Why We Use Your Information

Your information is used to:

• Manage class bookings and attendance

• Ensure your safety during yoga sessions

• Communicate important information about classes

• Maintain accurate and up-to-date client records

Health information is never used for marketing purposes.

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Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

• Consent/Explicit Consent for collecting health data

• Legitimate interests - for managing bookings and providing yoga services

• Contract - to deliver classes you have booked

You may withdraw consent for health data at any time by contacting us.

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How Your Data Is Stored

Your information is stored securely using:

• Wix (website, booking system and forms)

• Mailchimp (email marketing)

Reasonable steps are taken to protect your data from unauthorised access, loss or misuse. Only Sophie has access to client health information.

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How Long We Keep Your Information

• Health and intake information is kept only for as long as you remain an active client, or as reasonably necessary for insurance and safety purposes

• You may request deletion of your data at any time, subject to legal or insurance requirements
   

Sharing Your Information

Your personal data is not shared with third parties, except:

• Where required by law

• Where necessary for insurance or legal purposes

Your data is never sold or shared for marketing.

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Your Rights

You have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Withdraw consent for health information

To exercise any of these rights, please contact us using the details above. Please note, for insurance purposes, we cannot continue to teach you if health data is withdrawn.

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Updates to This Privacy Notice

This Privacy Notice may be updated from time to time. The most recent version will always be available on the website.

If you have any questions about this Privacy Notice or how your data is handled, please get in touch.